Virtual Assistant (VA), Project Coordinator

Key Responsibilities

Client & Project Setup

Create and maintain client profiles in Commonsku

Set up new projects within Commonsku accurately and efficiently

Organize project details, timelines, and deliverables

Presentation & Mockups

Build client presentation decks in CommonSku

Ensure all presentations, Estimates and Sales Orders are clean, accurate, and

client-ready

Estimating & Order Management

Prepare detailed estimates for client review

Convert approved estimates into sales orders

Ensure pricing, quantities, and product specifications are accurate

CommunicationCommunicate with clients/vendors via email (MS Outlook)

Communicate with team members via MS Teams

Coordinate with vendors to gather pricing, timelines, and product details

Follow up on outstanding items to keep projects moving forward

Organization & Coordination

Track multiple projects simultaneously

Maintain clear documentation and file organization

Ensure deadlines are met and stakeholders are updated

Required Skills & Qualifications

Experience with MS Outlook for professional email communication

Strong organizational and time management skills

High attention to detail and accuracy

Ability to manage multiple tasks and deadlines

Strong written communication skills

Comfortable working remotely and independently

Preferred Experience

Experience with Commonsku (highly preferred)

Background in project coordination or administrative support

Experience creating presentation decks and product mockups

Familiarity with branded merchandise or promotional products industry

Tools & Systems

Commonsku (CRM and order management)

Microsoft Outlook (email communication)